Google Groups is a great way to collaborate within The New School. Use these tips to get the best out of using Google Groups.

Any user with a Google account may request the creation of a Google Group.

When you create a group, you will own that group and be responsible for managing all aspects of the group. Some examples of owner responsibilities include adding and removing members to your group, setting permissions such as whether the group is moderated, and overseeing group activity.

You may set your Group to allow new users not in To allow members, click the gear icon and select 'Group Settings.' Under Permissions> Basic Permissions, check the box labeled, "Allow members external to this organization." Save your changes, then invite new members to your Group.

NOTE: Data feeds from administrative systems to populate group membership lists will not be provided.

All groups have an email address associated with them. The suffix “-group” will automatically be added to your group name. For example, if you create a group called “Photo Club”, the group email address will be created as “” Groups are a great collaboration tool for teams and workgroups. Please remember to be conscious of the volume of email that groups may produce.

Groups are intended for peer-to-peer dialogue and communication among small workgroups and teams. They are not intended to replace official university communications channels.

Don’t subscribe people to your group without their knowledge.

It is considered “proper” to invite members to groups and not to directly add members without their knowledge and consent. Google limits the number of users who may be directly added to a group without an invitation. You can always unsubscribe yourself from a Google Group of which you are a member. An exception to this is the university-level email message groups, to which you will always be subscribed. These email groups are used explicitly for sending “need to know” high-level university information to you and are mandatory.

Use of Google Groups is subject to The New School’s Information Resource Acceptable Use Policy (PDF).